MAY 19, 2009
REGULAR MEETING: 7:00 P M
1. CALL TO ORDER
1.1 Invocation (Council Member Wolfe)
1.2 Roll Call
1.3 Canvas of Election
Canvas of the General Election for the City of Hilshire Village, Texas held
May 9, 2009 for the purpose of electing three (3) council members for a full term of two years...... 1
AN ORDINANCE OF THE CITY OF HILSHIRE VILLAGE, TEXAS CANVASSING THE RETURNS AND DECLARING THE RESULTS OF THE GENERAL ELECTION HELD ON MAY 9, 2009 FOR THE PURPOSE OF ELECTING THREE (3) COUNCIL MEMBERS FOR A FULL TERM OF TWO YEARS
1.4 Oaths of Office for three (3) Council Members
2. CITIZENS COMMENTS/PUBLIC FORUM (Time Limit- 5 minutes) (any topic)
2.1 Mayor and Council comments: Mayorís thank you to former Council Members Zandra Anderson and John Denninger. Welcome new Council Members Ed Davis, Bill Bristow and returning Council Member Shannon Whiting.
3. REPORTS TO COUNCIL
3.1 Police.................................................................................................................................................................................................................................................................. 2
3.2 Fire Commissioner.......................................................................................................................................................................................................................... 3
3.3 Engineers Report: Status of Ridgeley Construction
Replacement of Old Fire Hydrants
Water Valve Survey
Water Pressure Study
Authorization of Payment Applications .......................................................................................... 4
3.4 Severn Trentís Report: 1100 Block Glourie Water Issues
4. ACTION ITEMS (CONSIDERATION AND POSSIBLE ACTION ON):
4.1 Approving the Village Fire Departmentís Intra-budgetary transfers as presented........................ 5
4.2 Authorizing Additional Repair Work throughout the City of Hilshire Village by Change Order to AAA Asphalt Paving, Inc.'s Ridgeley Drive Paving & Drainage Improvement Project (Package 3) - HDR|C&M"............................................................................................................................................................................................................................ 4
… Removal and replacement of drainage inlet near Archley South and Ridgeley Drive intersection.
… Repair existing storm culvert and asphalt pavement at Burkhart Road and Glourie Drive intersection.
4.3 Authorizing Additional Erosion Control Work in Channel Crossing D (Mallie Court) by using existing bid items in AAA Asphalt Paving, Inc.ís Ridgeley Drive Paving & Drainage Improvements Project (Package 3) – HDR|C&Mî ................................................................................................................................................ 4
4.4 Authorizing the replacement of the full driveway culvert at 8202 Burkhart (Christine Reel) that was installed during the Ridgeley Rehab then erroneously removed at Council's direction. . 4
4.5 Approving the drainage and placement of 3î flat small rocks in the Cityís Right of Way at 1023 Ridgeley.................................................................................................................................................................................................................................................. 4 & 6
4.6 Authorizing the repairs to 1110 Glourie Drive Culvert Margaret Lodge............................................................ 4
(If there are no objections from Council the City Engineer is excused at this time.)
4.7 Approving a resolution stating the Councilís belief that rising pension costs in the Village Fire Department must be brought under control and directing the Cityís Fire Commissioners to take specific actions to adjust the level of pension benefits as the first step to bringing those costs under control. .............................................................................................................................................................................................................................................................. 7
4.8 Authorizing the Mayor to sign a 3 year engagement letter with the Cityís Auditors, Belt Harris & Associates, to receive discounted rates. ................................................................................................................................................ 8
4.9 Authorizing issuance of a Specific Use Permit for a portable building to be used as an office at 1231 Wirt Road, Houston Mennonite Church.................................................................................................................................... 9
4.10 Appointing a third signatory for the City Bank Accounts
(Amegy and Compass).............................................................................................................................................................................................................................. 10
(If there are no objections from Council the City Attorney is excused at this time.)
5. REPORTS TO COUNCIL (conít)
5.1 Building Official................................................................................................................................................................................................................................ 11
(If there are no objections from Council the City Building Official is excused at this time.)
5.2 Treasurer................................................................................................................................................................................................................................................... 12
Investments – Transfer of funds to TXPOOL
5.3 Mayor and Council:.................................................................................................................................................................................................................... 13
MAYOR: Addressing the Commissioner Committee
Will Carey – Eagle Scout project for the City
Whiting: Bridle Spur update, Ridgeley Project Citizens Committee updates........................ 14
Wolfe: Utilities Committee Update
5.4 HVCEFFC (Conduit Bonds)........................................................................................................................................................................................ 15
5.5 City Secretary..................................................................................................................................................................................................................................... 16
Election
Child Safety Fee
Retention Policy
Utilities
6. CONSENT AGENDA
The consent agenda is a meeting method many government councils use to help make meetings more efficient and meaningful to the members of the audience. All matters within the consent agenda have been distributed to each member of the City Council for review and study, and are considered routine and will be enacted by one motion of the Council with no separate discussion. If separate discussion is desired, that item may be removed from the consent agenda and placed on the Regular Agenda by request of a member of City Council. The expenditures listed in the consent agenda are items already approved in the current city budget.
6.1 Disbursements: Summary, Deposits............................................................................................................................................................... 17
Professional Service Invoices
6.2 Approval of minutes of the Council Meeting of April 21, 2009.................................................................................. 18
6.3 Authorization to donate $500 to the HV Civic Club to fund the Hilshire Village City Parade Float for the 4th of July Independence Festival. (This expense has been approved in our 2008/2009 budget). .......................................................................................................................................................................................................................................... 19
6.4 Approving a temporary permit allowing the Hilshire Village 4th of July Festival Float to be parked outside during the construction and tear-down.
6.5 Authorization to donate $750.00 to the Villages Independence Festival. (This expense has been approved in our 2008/2009 budget). ...................................................................................................................................................... 20
6.6 Authorization to hire at no cost an intern to work on City projects during the summer months of 2009. ..................................................................................................................................................................................................................................................... 21
7. ADDITIONAL CITIZENS COMMENTS (Any subjects you wish to address) (Time Limit- 5 minutes)
8. MAYOR AND COUNCIL COMMENTS
9. ANNOUNCEMENTS
10. ADJOURNMENT
NOTE: IN THE EVENT A QUORUM OF THE CITY COUNCILIS NOT PRESENT, THE REPORTING MEMBERS WHO ARE PRESENT WILL MEET AS A SUB-COMMITTEE, FOR DISCUSSION PURPOSE ONLY, REGARDING THE ABOVE AGENDA ITEM(S).
City Council reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above as authorized by Texas Government Code, Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), and 551.086 (Certain Public Power Utilities: Competitive Matters). Following the executive session, if any, City Council may act in open session on any item discussed in the executive session.
I, Susan Blevins, do hereby certify that the above Notice of Meeting and Agenda for the City Council of the City of Hilshire Village was posted in a place convenient and readily accessible at all times to the general public in compliance with Chapter 551, TEXAS GOVERNMENT CODE, on May 15, 2009 at 4:00 p.m.
This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretative service must be made 48 hours prior to this meeting. Please contact the City Hall at 713-973-1779 or FAX -713-973-7793 for further information.