REGULAR MEETING: 7:00 P M
1. CALL TO ORDER
1.1 Invocation (Council Member Wolfe)
1.2 Roll Call
2. CITIZENS COMMENTS/PUBLIC FORUM (Time Limit- 5 minutes)
Citizens wishing to comment only on Agenda items for this meeting. (Other Citizens comments will be heard at the end of the meeting.)
3. REPORTS TO COUNCIL
3.1Engineers........................................................................................................................................................................................................................................................ 1
4. ACTION ITEMS (CONSIDERATION AND POSSIBLE ACTION ON):
4.1a "Authorizing payment of AAA Asphalt Paving, Inc.'s Pay Application No. 7 for work related to the Ridgeley Drive Paving & Drainage Improvements Project (Package 3) in the amount of $124,799.94- CMI." 2
4.1b "Authorizing Additional Engineering and Construction Observation Fees associated with the Ridgeley Drive Projects in the amount of $86,458.00 - CMI." .............................................................................................................................................................. 2
(City Engineer is excused of further attendance at this council meeting unless Council has any questions)
4.2 Approving an Ordinance to change election of council members back to general election where the candidates with the highest votes are elected into vacant council positions, rather than continue the current practice of candidates running for a particular place or open council position. (Denninger) ......................................................................................... 3
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF HILSHIRE VILLAGE, TEXAS, BY DELETING SECTIONS 1.202, 1.203, AND 1.204 OF ARTICLE 1.200 OF CHAPTER 1 THEREOF AND SUBSTITUTING THEREFOR NEW SECTIONS 1.202 AND 1.203 OF ARTICLE 1.200 OF CHAPTER 1, PROVIDING THAT THE ELECTION OF THE CITYíS ALDERMAN SHALL BE BY A PLURALITY AT LARGE SYSTEM; REPEALING ORDINANCE 2007-603, ADOPTED ON APRIL 17, 2007, AND ALL OTHER ORDINANCES OR PARTS OF ORDINANCES INCONSISTENT OR IN CONFLICT HEREWITH; AND PROVIDING FOR SEVERABILITY.
4.3 Approving the deletion of the last sentence of ordinance number 371 ìAdoption of Rules of Procedures of the City Council of Hilshire Village related to a Consent Agendaî
Section 1 last sentence ìThe consent agenda is to consist only of bills/expenditures for payment and the acceptance of receipts and fundsî and re-writing the ordinance to include other routine business that does not need discussion. .............................................................................................................................................................................................................................................................................................................. 4
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF HILSHIRE VILLAGE, TEXAS, BY DELETING SUBSECTION (a) OF ARTICLE 1.500 OF CHAPTER 1 THEREOF AND SUBSTITUTING THEREFOR A NEW SUBSECTION (a) OF ARTICLE 1.500 OF CHAPTER 1, PROVIDING FOR; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES INCONSISTENT OR IN CONFLICT HEREWITH; AND PROVIDING FOR SEVERABILITY.
4.4 Approving ordinance granting Centerpoint Energy Houston Electric LLC, its successors and assigns the right, privilege and Franchise for a period of thirty years................................................................................................................................................ 5
AN ORDIANCE GRANTING TO CENTERPOINT ENERGY HOUSTON ELECTRIC,
LLC, ITS SUCCESSORS AND ASSIGNS, THE RIGHT, PRIVILEGE AND
FRANCHISE TO USE THE PUBLIC RIGHTS-OF-WAY AND TO USE, LICENSE,
OR EXPLOIT THE COMPANYíS FACILITIES WITHIN THE PUBLIC RIGHTS-OF-
WAY TO CONDUCT AND ELECTRIC DELIVERY BUSINESS IN THE CITY AND
FOR SUCH OTHER BUSINESS PURPOSES AS THE COMPANY MAY DESIRE
FROM TIME TO TIME, SPECIFICALLY INCLUDING, BUT NOT LIMITED TO, THE
GRANTING OF ACESS TO THOSE FACILITIES FOR THE DELIVERY OF
BROADBAND OVER POWER LINES OR SIMILAR SERVICE WITHIN THE CITY
OF HILSHIRE VILLAGE, TEXAS
5. REPORTS TO COUNCIL
5.1 Police.................................................................................................................................................................................................................................................................. 6
5.2 Fire Commissioner.......................................................................................................................................................................................................................... 7
5.3 Treasurer....................................................................................................................................................................................................................................................... 8
2nd Quarter Investment Report
Investment Policy
5.4 Building Official.................................................................................................................................................................................................................................... 9
Discussion on adding a sentence to pool fence
Discussion on Tree Ordinance
5.5 Mayor and Council:.................................................................................................................................................................................................................... 10
Border: Update on Harris County Flood Control District partial funding for Ridgeley Project Culvert A
Met with Larry Burnside with Texas Municipal League Risk Pool
Met with Brad Tutunijan with Centerpoint regarding Franchise Agreement
Whiting: Bridle Spur update, Ridgeley Project Citizens Committee update
........... 5.6 HVCEFFC (Conduit Bonds) ....................................................................................................................................................................................... 11
5.8 City Secretary..................................................................................................................................................................................................................................... 12
6. CONSENT AGENDA
The consent agenda is a meeting method many government councils use to help make meetings more efficient and meaningful to the members of the audience. All matters within the consent agenda have been distributed to each member of the City Council for review and study, and are considered routine and will be enacted by one motion of the Council with no separate discussion. If separate discussion is desired, that item may be removed from the consent agenda and placed on the Regular Agenda by request of a member of City Council. The expenditures listed in the consent agenda are items already approved in the current city budget.
6.1 Disbursements: Summary, Deposits............................................................................................................................................................... 13
Professional Service Invoices
7. ACTION ITEMS (CONSIDERATION AND POSSIBLE ACTION ON):
7.1 Approval of Ordinance Adopting a new schedule of fees to be charged on services performed (Blevins and Lazarides) ........................................................................................................................................................................................................................................................... 14
AN ORDINANCE OF THE CITY OF HILSHIRE VILLAGE, TEXAS
ADOPTING A SCHEDULE OF FEES TO BE CHARGED FOR
SERVICES PERFORMED BY THE CITY; PROVIDING A PENALTY
NOT TO EXCEED $500.00; REPEALING ALL ORDINANCES OR
PARTS OF ORDINANCES INCONSISTENT OR IN CONFLICT
HEREWITH; AND PROVIDING FOR SEVERABILITY.
8. DISCUSSION
8.1 Reviewing Ordinance on Permitted Driveway and Pedestrian Access within
Public Rights-of-Way approved at Council Meeting August 19, 2008 (Anderson)............................................ 15
8.2 The computation of net building area pursuant to Section 11:03 Dwelling Unit of the Hilshire Village Ordinances to include any and all floors of a dwelling unit (Anderson) ................................................................................................................... 16
8.3 Reviewing Ordinance on Detached Garages....................................................................................................................................... 17
8.4 Reviewing a vacation schedule for Employees................................................................................................................................ 18
8.5 Reviewing a benefits package for Employees.................................................................................................................................... 19
8.6 Reviewing the budget and setting a date for Public Hearing ...................................................................................... 20
City Building Official and City Attorney are excused of further attendance at this council meeting unless Council has any questions)
9. ACTION ITEMS (CONSIDERATION AND POSSIBLE ACTION ON
9.1Authorize the Mayor to execute a three year city audit contract with Belt & Harris
(Use to be Sanderson Knox & Belt)(Cheryl Wolfe).......................................................................................................................................... 21
9.2 Approval of minutes of Regular Meeting of August 19, 2008....................................................................................... 22
9.3 Approval of minutes of Public Hearing of August 19, 2008............................................................................................ 23
9.4 Approving an Ordinance to change the Cityís Official Newspaper to the Memorial Examiner to reduce cost........................................................................................................................................................................................................................................................................................................... 24
AN ORDINANCE OF THE CITY OF HILSHIRE VILLAGE, TEXAS
PROVIDING FOR AN OFFICIAL NEWSPAPER FOR THE CITY; PROVIDING FOR THE REPEAL OF ALL ORDINANCES OR
PARTS OF ORDINANCES INCONSISTENT OR IN CONFLICT
HEREWITH; AND PROVIDING FOR SEVERABILITY.
9.5 Approving the Cityís Proposed Rollback Tax Rate for 2009................................................................................... 25
9.6 Approving the appointment/reappointment of committee members for the Board of Adjustment 26
9.7 Approving the re-appointment of the Fire Commissioner and alternate Fire Commissioner
9.8 Approving the Investment Policy and Resolution ........................................................................................................................ 27
9.9 Approving the temporary closure of Friar Creek Drive and Creekstone Circle for the Hilshire Village Civic Clubís Halloween Party on October 31, from 5:30-7:30 P.M. ................................................................................................................................ 28
9.10. Approving the extension of the City Clerk Position to a permanent part time position effective October 1, 2008.
9.11 Approving the payment of a Mayorís telecom expense of $90.00 per month.................. 29
10. MAYOR AND COUNCIL COMMENTS
11 ADDITIONAL CITIZENS COMMENTS (Time Limit- 5 minutes)
12. ADDITIONAL COUNCIL COMMENTS
13. ANNOUNCEMENTS
14. ADJOURNMENT
Posted__ at__________ by Susan Blevins, City Secretary
NOTE: IN THE EVENT A QUORUM OF THE CIVIC ACTIVITIES BOARD IS NOT PRESENT, THE COMMISSION MEMBERS WHO ARE PRESENT WILL MEET AS A SUB-COMMITTEE, FOR DISCUSSION PURPOSE ONLY, REGARDING THE ABOVE AGENDA ITEM(S).
City Council reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above as authorized by Texas Government Code, Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), and 551.086 (Certain Public Power Utilities: Competitive Matters). Following the executive session, if any, City Council may act in open session on any item discussed in the executive session.
I, Susan Blevins, do hereby certify that the above Notice of Meeting and Agenda for the City Council of the City of Hilshire Village was posted in a place convenient and readily accessible at all times to the general public in compliance with Chapter 551, TEXAS GOVERNMENT CODE, on _________, 2008 at ________ a,m, p.m.
This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretative service must be made 48 hours prior to this meeting. Please contact the City Hall at 713-973-1779 or FAX -713-973-7793 for further information.