REGULAR MEETING: 7:00 P M
1. CALL TO ORDER
1.1 Invocation (Council Member Anderson)
1.2 Roll Call
1.3 Canvas of Election
Canvas of the General Election for the City of Hilshire Village, Texas held
May 10, 2008 for the purpose of electing one (1) mayor and two (2) council members for a full term of two years. 1
AN ORDINANCE OF THE CITY OF HILSHIRE VILLAGE, TEXAS CANVASSING THE RETURNS AND DECLARING THE RESULTS OF THE GENERAL ELECTION HELD ON MAY 10, 2008 FOR THE PURPOSE OF ELECTING ONE (1) MAYOR AND TWO (2) COUNCIL MEMBERS (POSITIONS 1 AND 2) FOR A FULL TERM OF TWO YEARS
1.4 Oaths of Office for Mayor and Two Council Members
1.5 Approval of minutes of Regular Meeting of April 15, 2008................................................ 2
2. CITIZENS COMMENTS/PUBLIC FORUM (Time Limit- 5 minutes)
Citizens wishing to comment or present to Council, please sign in at desk
3. REPORTS TO COUNCIL
3.1 Police................................................................................................................................. 3
3.2 Fire Commissioner............................................................................................................ 4
Proposed 2009 Budget, Draft # 1
3.3 Treasurer.......................................................................................................................... 5
3.4 Engineers.......................................................................................................................... 6
3.5 Building Official.................................................................................................................. 7
3.6 Mayor and Council:.......................................................................................................... 8
Border: Harris County Flood Control funding request
Proclamation of the City of Hilshire Village, Texas Recognizing
Detective Loyd Evans.
Acknowledge Council Member Henaultís contributions and welcome new Council Member Cheryl Wolfe.
Whiting: Bridle Spur update re: encumbrances on four properties
..... 3.7 HVCEFFC (Conduit Bonds) ............................................................................................. 9
3.8 City Secretary................................................................................................................. 10
4. CONSENT AGENDA
The consent agenda is a meeting method many government councils use to help make meetings more efficient and meaningful to the members of the audience. All matters within the consent agenda have been distributed to each member of the City Council for reading and study are considered routine and will be enacted by one motion of the Council with no separate discussion. If separate discussion is desired, that item may be removed from the consent agenda and placed on the Regular Agenda by request of a member of City Council. The expenditures listed in the consent agenda are items already approved in the current city budget.
4.1 Disbursements: Summary, Deposits.............................................................................. 11
4.2 Professional Service Invoices
4.3 City Operations
4.4 Authorization to donate $500 to the HV Civic Club to fund the Hilshire Village City Parade Float for the 4th of July Independence Festival. (This expense has been approved in our 2007/2008 budget).
4.5 Authorization to donate $750.00 to the Villages Independence Festival. (This expense has been approved in our 2007/2008 budget).
4.6 Authorizing payment of AAA Asphalt Paving, Inc.'s Pay Application No. 3 for work related to the Ridgeley Drive Paving & Drainage Improvements Project in the amount of $152,333.78 (Package 3) – CMI....................................................................................................................................... 12
5. DISCUSSION
5.1 Council Member Andersonís email April 14, 2008........................................................... 13
5.2 Possibilities for funding the Ridgley Committeeís recommendations on plantings and aesthetics (Whiting). 14
5.3 Reconsideration of how the ravine crossings (culvert crossings) are approached in Ravines A-C regarding the amount of trees destroyed the size of equipment used and methods for implementing the placement of culverts.(Anderson)................................................................... 15
5.4 The future disposition of the swimming pool on the vacant lot on 12 Pine Creek........... 16
5.5 Future disposition of fire hydrant at # 8 Hilshire Oaks.
6. ACTION ITEMS (CONSIDERATION AND POSSIBLE ACTION ON):
6.1 Authorizing the Mayor to accept a $100 Gift Certificate to the City from a thankful citizen and award the certificate to our City Secretary.
6.2 Authorizing a one year extension of the Monarch Schoolís Specific Use Permit.
6.3 Authorizing payment of invoices submitted by Steve Samuel at 1209 Pine Chase........ 17
6.4 Approving a revised Ethics Code Ordinance (Anderson).............................................. 18
6.5 Taking no action on the current role of City Engineer (CMI) in preparing plans and administering the Bid Process for future projects.
6.6 Authorizing Glen Morris, 1257 Archley Drive, to install culverts in the ditch on Ridgeley between his existing circular drive entries.
6.7 Approving a temporary permit allowing the Hilshire Village 4th of July Festival Float to be parked outside during the construction and tear-down
6.8 Approving the Village Fire Departmentís Intra-budgetary transfers as presented......... 19
6.9 Approving a tree trimming project on Ridgeley Drive to ensure adequate clearance for emergency vehicles. Additionally, approving tree trimming work on Friar Creek. 20
6.10 Authorization for the Mayor to hire a part-time City assistant/clerk within the Cityís current Budget constraints. 21
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7. MAYOR AND COUNCIL COMMENTS
(Comments should be in regard, and limited, to the items discussed in the preceding portions of the Agenda.)
8. ADDITIONAL CITIZENS COMMENTS (Time Limit- 5 minutes)
9. ANNOUNCEMENTS
10. ADJOURNMENT
Posted_______________at__________ by Susan Blevins, City Secretary
City Council reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above as authorized by Texas Government Code, Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), and 551.086 (Certain Public Power Utilities: Competitive Matters). Following the executive session, if any, City Council may act in open session on any item discussed in the executive session.
I, Susan Blevins, do hereby certify that the above Notice of Meeting and Agenda for the City Council of the City of Hilshire Village was posted in a place convenient and readily accessible at all times to the general public in compliance with Chapter 551, TEXAS GOVERNMENT CODE, on _________, 2008 at ________ a,m, p.m.
This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretative service must be made 48 hours prior to this meeting. Please contact the City Hall at 713-973-1779 or FAX -713-973-7793 for further information.