8301 WESTVIEW
HOUSTON, TEXAS 77055
TUESDAY, OCTOBER 21, 2008
REGULAR COUNCIL MEETING
7:00 P M
REGULAR MEETING: 7:00 P M
1. CALL TO ORDER
1.1 Invocation (Mayor Pro Tem Castro)
1.2 Roll Call
2. CITIZENS COMMENTS/PUBLIC FORUM (Time Limit- 5 minutes)
Citizens wishing to comment only on Agenda items for this meeting. (Other Citizens comments will be heard at the end of the meeting.)
3. REPORTS TO COUNCIL
3.1 Engineers Report: Status of Ridgeley Construction
Authorization of Payment Applications ............................................................................................ 1
4. ACTION ITEMS (CONSIDERATION AND POSSIBLE ACTION ON):
4.1 Authorizing payment of AAA Asphalt Paving, Inc.'s Pay Application No. 8 for work related to the Ridgeley Drive Paving & Drainage Improvements Project (Package 3) in the amount of $101,307.48-HDR/C&M ....................................................................................................................................................................................................................................................................... 2
4.2 Authorizing payment of Metro City Construction, LLPís Pay Application No. 4 for work related to the Ridgeley Drive Utility Improvements Project (Package 2) in the amount of $66,465.76-HDR/C&M 3
4.3 Authorizing Additional Engineering and Construction Observation Fees associated with the Ridgeley Drive Projects in the amount of $68,318.00 - HDR|C&M.............................................................................................................................. 4
(City Engineer is excused of further attendance at this council barring further Council questions)
4.4 Approval of Ordinance Adopting a new schedule of fees to be charged on City services performed (Blevins and Lazarides) ................................................................................................................................................................................................................................. 5
AN ORDINANCE OF THE CITY OF HILSHIRE VILLAGE, TEXAS
ADOPTING A SCHEDULE OF FEES TO BE CHARGED FOR
SERVICES PERFORMED BY THE CITY; PROVIDING A PENALTY NOT TO EXCEED $500.00; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES INCONSISTENT OR IN CONFLICT HEREWITH; AND PROVIDING FOR SEVERABILITY.
4.5 Approval of The Cityís Rollback Tax Rate for 2008 in the amount of $0.528595........................
AN ORDINANCE PROVIDING FOR THE LEVY AND COLLECTION OF AD VALOREM TAXES OF THE CITY OF HILSHIRE VILLAGE, TEXAS, FOR THE YEAR 2008; PROVIDING FOR TWO COMPONENTS TO THE PROPOSED TAX RATE, CONSISTING OF A TAX RATE OF $0.136891 Cents for the purpose of paying the accruing interest and to provide a sinking fund for payment of the indebtedness of the City, and a tax rate of $0.391704 Cents for the purpose of funding the maintenance and operation expenditures, which SHALL BE APPROVED BY SEPARATE MOTION; PROVIDING FOR THE DATE ON WHICH SUCH TAXES SHALL BE DUE AND PAYABLE; PROVIDING FOR PENALTY AND INTEREST ON ALL TAXES NOT TIMELY PAID; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES INCONSISTENT OR IN CONFLICT HEREWITH; AND PROVIDING FOR SEVERABILITY
(City Attorney is excused of further attendance at this council meeting barring further Council questions)
5. REPORTS TO COUNCIL
5.1 Police.................................................................................................................................................................................................................................................................. 7
Activity Report for September 2008 (Including Hurricane Ike)
Update on the status of an investigation from a crime that occurred in June of 2008
5.2 Fire Commissioner.......................................................................................................................................................................................................................... 8
Activity Report for September 2008
Hurricane Ike Clean-up
5.3 Treasurer....................................................................................................................................................................................................................................................... 9
2nd Quarter Investment Report
Investment Policy
5.4 Building Official................................................................................................................................................................................................................................ 10
Discussion on amending the pool fence requirements contained in Ordinance No. 588, Section 11.12.02 and 11.12.03
Discussion on amending the Tree Ordinance to clarify potential inconsistencies contained in Ordinance No 431
5.5 Mayor and Council:.................................................................................................................................................................................................................... 11
Border: Update on FEMA storm reimbursement
Cityís storm clean up and letters that went out.
Harris County Mayors and Council Association Meeting
Setting date for Public Hearing regarding zoning ordinance regulating
Detached Garages (zoning) and the Specific Use Permit for the Monarch School
Whiting: Bridle Spur update, Ridgeley Project Citizens Committee update
........... 5.6 HVCEFFC (Conduit Bonds) ....................................................................................................................................................................................... 12
5.8 City Secretary..................................................................................................................................................................................................................................... 13
FEMA Kickoff Meeting
6. DISCUSSION
6.1 Reviewing Ordinance on Permitted Driveway and Pedestrian Access within
Public Rights-of-Way approved at Council Meeting August 19, 2008 (Anderson)....................................................
6.2 Reviewing the computation of net building area pursuant to Section 11:03 Dwelling Unit of the Hilshire Village Ordinances to include any and all floors of a dwelling unit (Zoning) (Anderson) .....
6.4 Reviewing fee charges associated with repairs and remodeling of homes damaged during Hurricane Ike. (Anderson).................................................................................................................................................................................................................................................................
(City Building Official is excused of further attendance at this council barring further Council questions.)
6.5 Considering limiting appearance of the City Attorney at City Council Meetings to an as needed basis. (Anderson)........................................................................................................................................................................................................................................................
7. ACTION ITEMS (CONSIDERATION AND POSSIBLE ACTION ON):
7.1 Approval of Donation to Friends of Library at Harris County Library on Carbondale of $250.00 for 2008 (budget in 2008). ........................................................................................................................................................................................................................................
8. ACTION ITEMS (CONSIDERATION AND POSSIBLE ACTION ON
8.1 Approving the appointment/reappointment of Board members for the Zoning Board of Adjustment: Chairperson: Mike Woodruff, Members: Jim Cullen, David Gunn, Wallace Partridge and Steve Stringer, Alternate Members Tom Steffan and Michael Peterman
8.2 Approving the re-appointment of the Tom Archer as Fire Commissioner and David Labbeí as Alternate Fire Commissioner
8.3 Approving the Investment Policy and Resolution as written .............................................................................................
9. CONSENT AGENDA
The consent agenda is a meeting method many government councils use to help make meetings more efficient and meaningful to the members of the audience. All matters within the consent agenda have been distributed to each member of the City Council for review and study, and are considered routine and will be enacted by one motion of the Council with no separate discussion. If separate discussion is desired, that item may be removed from the consent agenda and placed on the Regular Agenda by request of a member of City Council. The expenditures listed in the consent agenda are items already approved in the current city budget.
9.1 Disbursements: Summary, Deposits.......................................................................................................................................................................
Professional Service Invoices
9.2 Approval of minutes of Council Meeting of September 16, 2008.................................................................................
9.3 Approval of minutes of the Special Council Meeting September 30, 2008...................................................
9.4 Approval of minutes of the Public Hearing Meeting September 30, 2008......................................................
9.5 Approval of minutes of the Public Hearing Meeting October 8, 2008....................................................................
10. MAYOR AND COUNCIL COMMENTS
11 ADDITIONAL CITIZENS COMMENTS (re: meeting agenda items) (Time Limit- 5 minutes)
12. ADDITIONAL COUNCIL COMMENTS (re: meeting agenda items)
13. ANNOUNCEMENTS
14. ADJOURNMENT
Posted__ at__________ by Susan Blevins, City Secretary
NOTE: IN THE EVENT A QUORUM OF THE CITY COUNCILIS NOT PRESENT, THE REPORTING MEMBERS WHO ARE PRESENT WILL MEET AS A SUB-COMMITTEE, FOR DISCUSSION PURPOSE ONLY, REGARDING THE ABOVE AGENDA ITEM(S).
City Council reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above as authorized by Texas Government Code, Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), and 551.086 (Certain Public Power Utilities: Competitive Matters). Following the executive session, if any, City Council may act in open session on any item discussed in the executive session.
I, Susan Blevins, do hereby certify that the above Notice of Meeting and Agenda for the City Council of the City of Hilshire Village was posted in a place convenient and readily accessible at all times to the general public in compliance with Chapter 551, TEXAS GOVERNMENT CODE, on _________, 2008 at ________ a,m, p.m.
This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretative service must be made 48 hours prior to this meeting. Please contact the City Hall at 713-973-1779 or FAX -713-973-7793 for further information.